AGIA - Association of Government Internal Auditors

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Last July 26, 2011, the AGIA Board of Directors have finally taken their oath with Vice President Jejomar C. Bimay as the Administering Officer at his office at the Coconut Palace. After Several hours of waiting and heavy rains, VP Binay came rushing into his office to administer the oath.  Despite of heavy schedules for the day, he willingly spent extra time for the picture taking with the Directors.

Later, the Directors proceeded to the PCSO office for their regular meeting.

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Upon the invitation of the Philippine Provincial Road Maintenance Facility, 2 representatives from AGIA, the President and the Vice-President – Internal Affairs, evaluated some LGU provincial offices who are recipients of AUS AID grants, specifically on road construction and maintenance.

The team assessed LGU’s compliance with the AUS AID requirements for the continuous grants to the LGUs.

This undertaking only showed that our association (AGIA) is now recognized to assess internal control functions.

At the start of the meeting, both associations expressed their desire to meet with each other and discuss the strengthening of collaborations toward promoting Good Governance through the IAS.  The following concerns were discussed:

1.  The existing Memorandum of Understanding (MOU) between the IIA and AGIA shall be reviewed by both parties and any revision will be discussed in the next meeting.   Once revisions are finalized, both parties will sign the said MOU;

2.  Major issues on the set back to put in place Internal Audit Services among government agencies were discussed.  It was noted that IIA and AGIA have been working in the past towards strengthening Internal Audit in government agencies.  It was agreed that efforts will be focused on bringing to the attention of the Committee of  Good Governance of the Congress the major concerns on IAS and ultimately contribute to policy inputs;

3.  AGIA informed the body that a position letter is being finalized as an output of the workshop conducted during the Annual Convention held in October, 2010 relative to  the major concerns of IAS that were identified by representatives of government agencies .  It was agreed that once the position paper is finalized, a copy will be furnished the IIA.

Both parties agreed to meet on a regular basis and work hand in hand towards Good Governance.

The meeting was attended by AGIA Board of Directors, Remeliza Jovita M. Gabuyo (President), Dr. Myrna Q. Mallari (VP-External Affairs), Ruth P. Carlos (Asst. Treasurer), Gundelberto B. Azanza (Director), Helen L. Villaflor (Director), Buddy Las (Secretariat) and IIA-Phils. Board of Directors, Juancho Robles (VP-External Affairs), Lily Linsangan (Chair, Advocacy Committee), Dr. Rufo Mendoza (Member, Advocacy Committee), Grace Tordilla (Chief Operating Officer), Gal Santiago (P & A).

The AGIA Board of Directors started official business for 2011 through a Strategic Planning at  Hotel Kimberly, Tagaytay City on January 20-22, 2011.  It was a two-day mind tormenting session chaired by the ever energetic President Liza Gabuyo.  

The morning of the first day was focused on review of 2010 accomplishments including the financial status of AGIA presented by Ms. Gabuyo.  The rest of the planning was centered on the following areas:

1.  Revisions in the course outline of the AGIA trainings offered;

2.  Final guidelines of Awards and Incentives for AGIA members;

3.  2011 Annual Convention in Palawan;

4.  Proposal for In-House Training; and

5. Purchased of AGIA Building.

The time and effort contributed by our members of the Board came out with updated relevant topics in courses offered, with enhanced seminar offerings (new topics introduced), proposed policies/guidelines related to professional trainors and training research, and the setting up of the organization of the AGIA Office.

The two day session successfully tackled all the assigned tasks to be done for the year 2011.  Kudos! to all members of the Board of Directors for a job well done!

For the past fifty (50) years, AGIA has successfully achieved its principal purpose of promoting and serving the cause of good government primarily in the areas of evaluating and reviewing the adequacy and effectiveness if internal control and quality performance of government agencies, government owned and controlled corporations and local government units in their operations. Hence, for the new AGIA Board of Directors, the following AGIA’s thrust and direction for this year are aligned to these purposes.

PROFESSIONAL DEVELOPMENT OF MEMBERS:

Trainings and Seminars – one of the major activities of the AGIA is the conduct of trainings and seminars for the members and other stakeholders. For 2010, regular trainings and seminar, in-house trainings selected and interested government agencies and mobile trainings in provinces were already included in this year top priority activities. In0house trainings were already conducted in several national government agencies for the 1st quarter while mobile training is still on its conceptualizations stage. This way, AGIA can also reach out to other government officials and employees specially those in the LGUs who seldom attend trainings in Metro Manila.

Midyear and Annual Convention – the midyear convention will be held on June 4, 2010 at the Quezon City Sports Complex while the annual convention is tentatively scheduled on 1st week of October in Cagayan de Oro City.

Purchase of Lot and Buildings as AGIA’s Training Center – to address the problems of AGIA members concerning accommodation during trainings and seminars, the AGIA Board is now seriously considering the acquisition of lot to build its own training center.

Strong Linkage with Partners – Institute of Internal Auditors (IIA) Phils., Presidential Anti-Graft Commission (PAGC), Civil Service Commission (CSC), Dept. of Budget and Management (DBM), Commission on Audit (COA), Ombudsman (OMB), Local Government Units (LGU’s) and others.

Awards and Incentives Program – to encourage, recognize and reward AGIA members for their outstanding contributions, innovations, suggestions. Exemplary behaviour, extra-ordinary services and dedication to government internal auditing that promote improvement in its operations , the AGIA has included in its thrust the Awards and Incentives Programs which will be launched during the AGIA Annual Convention.

INFORMATION CAMPAIGN:

AGIA Newsletter - to sustain the initial release of AGIA’s news letter last year, a second issue shall be released this midyear convention.

AGIA Website - to keep abreast with information technology, the AGIA Board find it imperative to have its own website which will soon be launched.

TECHNICAL ASSISTANCE ON INTERNAL AUDIT PRACTICES:

Accreditation of Certification Program for IAS Leading to Granting of CSC Eligibility on the Professionalization of IA Function.

ORGANIZATIONAL SET-UP:

Refurbishing of AGIA office Strengthening of Internal Control in AGIA ‘s internal administration.

The Philippine Government Internal Audit Manual (PGIAM) was developed to help operationalize the provision of the NGICS. It provides details on the nature and scope of internal audit in the Philippine public sector, including the institutional arrangement of the internal audit function, as well as the protocols and processes for the conduct of internal audit.

The PGIAM is divided into two parts.
The first part, the Philippine Government Internal Audit Manual Part I Guidelines (PGIAM), outlines in the basic concepts and principles of internal audit, and the policies and standards that will guide government agencies in organizing, managing, and conducting an effective internal audit. It is composed of (4) chapters.

Chapter 1 - Concepts and Principles of Internal Audit
Chapter 2 - Institutional Arrangement
Chapter 3 - Organizing the Internal Audit Function
Chapter 4 - Performance Assessment and Quality Assurance

The second part, the Philippine Government Internal Audit Manual Part II- Practices (PGIAM 2), contains tools, techniques, and approaches that will facilitate the conduct of internal audit activities. It is composed of five (5) chapters representing the major steps in conducting internal auditing.

Chapter 1 - Strategic and Annual Work Planning
Chapter 2 - Audit Process
Chapter 3 - Management Audit
Chapter 4 - 4Es or Performance Audit
Chapter 5 - Internal Audit Service Performance Evaluation

The PGIAM Part II serves as friendly too to internal auditors in the performance of their functions of appraising the internal control system of the public entities against strategic objectives, and conducting the management and performance audit.

The Manual will guide the internal auditors on how to identify and prioritize potential audit areas perform the appraisal, as they progress in the internal audit process from strategic planning to follow up of the recommendation. It describes the logical procedures from one activity to another coupled with templates, when necessary, to facilitate a structured and systematic approach audit.